Batch Submission Questions

1.     Do I need a SLIP account to submit a Batch file?
Yes, a SLIP account is required to submit policy data using the XML Batch Upload Method.

2.     Can I use Excel to export a file to Batch?
The data contained within a batch submission must be in XML format. XML is a different way of storing data than Excel. XML is a leading standard for data exchange providing several inherent benefits, including data validation, structural enforcement, and platform independence. Please review the Batch Reporting Procedures Manual and work with your technical staff to prepare your file appropriately.

3.     What is the “Brokerage Number” element in the XML Schema? Where can I find this information?
The Brokerage Number element refers to a unique identification number that is assigned to each brokerage by the Surplus Line Association of Washington. Your Brokerage Number (SLA #) can be found on our website under the Brokers/Carriers section.  

4.     What is the “Transaction ID” element used for in the XML Batch Upload Method?
The Transaction ID is a unique alphanumeric value provided by the brokerage used to uniquely identify a policy transaction submitted using the Batch Upload Method. The purpose of the Transaction ID is to provide the ability for a brokerage updated previously submitted policy transactions using the Batch Upload Method. When the Batch Upload Method receives a Transaction ID, it will search for the existence of a previously submitted Transaction ID with the same value. If the Transaction ID is found, it will attempt to modify the previously submitted transaction with the new data provided in the subsequent submission.  The Transaction ID should be a unique value spanning all batch submissions. 

5.     Can the Batch Upload Method modify previously submitted transactions?
You can modify previously submitted transactions using the Batch Upload Method provided the transaction(s) you wish to modify were previously submitted using the Batch Upload Method, a unique Transaction ID was provided in the initial submission, and the transaction(s) have not already been registered by the Surplus Line Association of Washington.

6.     How can I generate a batch file from our data management system?
You will need to work with your IT staff to identify the best method to export data from your data management system in the required format. There are several resources available on our website providing detail about the Batch Upload Method including a Batch Reporting Procedures Manual, example batch files, and an XML Schema.

7.     Can I the Batch Upload Method and also use the Manual Submission Method?
Yes, the system can handle this, but it is recommended you use only one method to avoid the possibility of duplicating filing submissions.

8.     Can I manually update a policy transaction that has been submitted through the XML Batch Upload Method?
Yes, you can manually update transactions in SLIP that were submitted through the Batch Upload Method. However, this cannot work the other way around; you will not able to modify transactions using the Batch Upload Method unless the transaction was originally entered through the Batch Upload Method and a unique Transaction ID was provided.

9.     How often can I upload a batch?
There is no restriction on how often a batch may be uploaded. However, the Surplus Line Association of Washington does request that organizations with high volume please communicate with the Surplus Line Association of Washington to determine an appropriate rate of submission that will ensure a timely examination process.